Policies

We value our customers and wish to express our appreciation for your business. Our rental policies and practices enhance our ability to offer quality accommodations and hospitality services.

Family Oriented Vacation Accommodations

Venture Out Vacations provides family oriented vacation accommodations and will not rent to vacationing students or young adults under the age of 25. Sorry, no smoking and no pets. Reservations made under false pretenses will be subject to forfeiture of deposit and rental fees.

Occupancy Limits

Florida State Licensing Regulations require occupancy limits based upon square footage of the unit and sleeping accommodations. Therefore, the number of guests must not exceed 6 (six) (including all children). If the occupancy limits are exceeded, then guests will be asked to check out and full deposit and rental fee will be forfeited. NO EXCEPTIONS.

Check-in/Check-out

Check-in time is 3pm-5pm on the first day of your reservation.
During times of high occupancy, (June and July) there is no guaranteed check-in time. The Venture Out Office or the Guard (after hours) will have your name, unit number and check in/out date. Your unit will be OPEN and CLEAN upon your arrival.

Check-Out Instructions:

Check-out time is 10am on the final day of your reservation.
Please leave the unit’s door UNLOCKED with the KEY inside on the kitchen table UPON YOUR DEPARTURE.
Please clean all dirty dishes, pots, pans, silverware, etc. prior to your departure and put them back in place.
If your unit has a dishwasher put all CLEANED items back where they belong. Do not leave dirty dishes in the dishwasher.
Grilling is permitted on concrete surfaces (when provided). Please be sure you clean the grill and/or dump the ashes before you leave so the next guest finds it ready for use.
Do not make the bed(s).
Remove all trash from your unit and place in the in ground trash bin for your unit. If you have more than will fit in the can please take all overflow garbage to the back of the resort and put in the trash compactor located behind the maintenance building.
All furniture, fixtures, and personal property should be returned to its original position.
Special arrangements must be made in advance if you need a later checkout time, otherwise you will be
charged for another night’s rental.

Parking Regulations

Click here for Venture Out Resorts Policies. Venture Out Resort requires a $45.00 registration fee for the first car, $50.00 for the second car.  There is a two car limit, third cars are not allowed. This is the policy of the resort, as space is limited and they want to ensure that the park has plenty of space for everyone. Motorcycles are $20.00 each, after the initial $45.00 registration fee. If you bring a boat or personal watercraft (waverunner) There are nightly fees, please refer to the Resort’s Policies for additional information or call our office with any questions. For the Resorts Watercraft Policy click here.

The resort Registration Fees are determined by a Board of Directors and are subject to change at their discretion.

Keys

Your unit will be open and clean upon arrival. Upon departure leave the keys in the unit and the door
unlocked. Our cleaners will be in immediately to clean the unit. There will be a $25.00 charge per key
that is not left in the unit. This will be billed to the credit card on file for your reservation.

Cancellation Policy

Reservation/security deposits are refunded when proper notice has been given and acknowledged by Venture Out Vacations. Daily and weekly reservations must be cancelled at least 60 days prior to arrival and monthly reservations must be cancelled 90 days prior to arrival or the reservation deposit amount is forfeited. All cancellations are subject to a $100 processing fee: $250 if less than 60 days, 1/2 the amount of total rents if within 2 weeks, and the complete amount of rents if within 7 days. Cancellations or early departure does not warrant any refund of rent or deposit. All cancellations must be made via eMail.

Substitutions:
If the property you have booked is removed from the rental program or if extraordinary circumstances render the property uninhabitable, Venture Out Vacations reserves the right to substitute a comparable property. If
comparable accommodations are not available, then Guests may choose from available properties at the published rates or request a refund.

Golf Carts

Carts may not be brought onto the Venture Out Resort property. Only golf carts that are included with a rental unit may be used within the property. Leaving the property is strictly prohibited. In order to operate a golf cart YOU MUST HAVE a valid drivers license and be at least 16 years of age. Golf carts are provided as a convenience for a commute on the property only. Continuous cruising and/or abuse of a cart is prohibited. Non compliance of the golf carts rules will result in the forfeit of the cart. For a complete list of the golf cart rules click here.

Linens

You will need to bring your own bed sheets and towels. Blankets and bedspreads are provided.

Good Housekeeping

Refrigerator: Please do not overload the refrigerator with can drinks. Please do not reset the refrigerator setting to a low setting for a “quick cool” for can drinks. This can cause problems with the refrigerator and restricts the refrigerator from cooling properly. If a service repairman is required, then the charges will be deducted from the guest’s security deposit. DO NOT PLACE ANY BAIT, UNWRAPPED FISH OR LOBSTER IN THE REFRIGERATOR.  BAIT IS TO BE KEPT IN OUTSIDE COOLERS. 

In sink garbage disposal: (when provided) Please use the garbage disposal sparingly. It is not intended for large quantities of trash. If the disposal gets clogged up due to over use or unintended use the renter will be responsible for the repair charges.

Washer/Dryer: Please thoroughly shake out the sand from beach towels and swimsuits before washing/drying them in the washing machine. Sand causes problems in washer/dryers and a repairman may be required. The charges will be deducted from the security deposit.

Supplies: A starter supply of trash liners, bathroom paper and paper towels are included with each unit. However, guests will need to provide their own laundry detergent, additional paper products and household supply items for their stay.

Trash Disposal: Please place trash in trash bags and put them in the appropriate trash containers located in the ground in front of the unit.. Trash pick up is offered during the week. Please review trash pick up days during your vacation stay. Trash pick up occurs Monday, Wednesday, and Friday in Summer months, and Monday and Friday in Fall and Winter. There is a recycle container in the back of the resort for aluminum cans. IN ADDITION, PRIOR TO CHECK-OUT, ALL FOOD, DEBRIS, AND GARBAGE ARE TO BE DISPOSED.

Owner Closets & Storage Areas:
Many homes have locked owner’s closets or cupboards for the owners’ personal items. Also, some storage areas are locked and are not available for guest use. Please respect these areas and do not attempt to open them.  Any tampering will result in a charge against your security deposit.

The unit must be left in good condition. All soiled dishes must be washed in the dishwasher or by hand prior to departure. Venture Out Vacations reserves the right to retain partial or full security deposit for carpet cleaning or additional housekeeping services due to guest’s lack of care or respect for privately owned properties. Please treat the property with care and the neighbors with courtesy.

Please make sure to check behind yourself for any personal items. We will be happy to retrieve your item and ship it to you for the cost of shipping plus $20.00 handling fee.

Hospitality Code

No Pets and No Smoking Policy assures guests who are allergic to smoke and/or pets a GUARANTEE that Venture Out Vacations accommodations are comfortable for all vacationing guests. Failure to adhere to this request violates the hospitality code and will result in the retention of the reservation/security deposit.

 No Subletting

The rental agreement has been made between the responsible party and Venture Out Vacations. The agreement is not transferable to another person/party/friends or family. The person making the reservation is the responsible party and MUST BE AT LEAST 25 YEARS OF AGE. This person also acknowledges all policies and procedures of Venture Out Vacations and Resort Property rules and regulations governing the use of vacation property, resort property and it amenities. The responsible person must check-in and check-out with on site resident managers.

 Rental Payment Policy

In addition to the rental rate, an additional $80/$100/$125 (depending on unit) condo cleaning fee, will be charged. A 12% Florida tax is added to the invoice. Method of payment can be made by Visa, Mastercard, Discover, certified check or cash. Personal checks are no longer accepted on arrival.  If you would like to make payments after your initial $250.00 deposit so that your unit is paid off by time of arrival we are happy to do that. There is a $5.00 charge for each partial credit card payment.  The rate information provided, though deemed accurate, is not guaranteed. It is subject to errors, omissions, change of price or withdrawal without notice.

Reservation/Security Deposit

A reservation/security deposit of $250 per week during Peak season is due upon booking a reservation. A reservation may be held with a Visa, Master Card, Discover, certified check or cash. If paying by certified check, payment must be received within 4 (four) days or reservation cannot be guaranteed.

Severe Weather

We do not refund rents due to shortened stays because of weather.

Smoking

Our units are NON SMOKING. In order to maintain a smoke free environment a fee of $250 will be charged to renters that smoke in units.

Swimming Pool and Beach

During your stay, please familiarize yourself with The Venture Out rules, policies and practices concerning the beach, swimming pools and recreational facilities and resort amenities. Safety: It is the guest’s responsibility to learn about safety precautions, warning signs of water conditions, and safety procedures concerning swimming in the ocean and pools. A new city-wide ordinance has been implemented, it is called the “Leave no Trace”  ordinance. Basically it states that all personal items carried to the beach must be removed every evening.  Any items left behind on the beach after 7:00pm may be removed and disposed of (this is a city law).

Maintenance:

All equipment in each property should be in working order when you check in, but things do break down unexpectedly. Please report any inoperative equipment or problems to the Venture Out Vacations immediately. Housekeeping or maintenance problems will not be addressed at check-out or after you return home. Venture Out Vacations cannot be held accountable for problems we are not aware of, so please notify the office of mechanical failures as they occur. When you report a problem, you can expect a courteous and professional attitude and we will make every reasonable effort to resolve the problem promptly. Please understand that emergencies take precedence.

However, under no circumstances will there be a reduction of rent for any mechanical failure of air conditioners, dishwashers, refrigerators, washers, dryers, cable or satellite TV, Internet access, televisions, VCRs, DVD players, swimming pools or any other appliances or amenities.

Winter Guest Policies

All listed prices are based on a 3 month or longer rental. Properties available for one or 2 months will be open for bookings starting November 1.

Properties include a $75.00 electric allowance. There will be an $80.00 cleaning/sanitizing fee added to the final month of your stay.

There is a $250.00 deposit required when you make your reservation. That deposit is applied to your first months rent. The balance will be due upon arrival. You may pay month to month or if you prefer you may pay all in advance. We accept Cash, Money orders or cashiers check in US Funds.

Cancellations, Substitutions & Refunds

Once you have agreed to rent a property and paid your deposit, you are binding yourself to that property for that time. Should an emergency arrive and you have to leave before your scheduled time, there will be no refund and you are still responsible for all months that you committed to. Venture Out Vacations will try to re-rent the property and if we are successful you will be refunded for those months.Venture Out Vacations reserves the right to cancel a confirmed reservation at any time prior to the Guest’s taking occupancy of the property. In the event this should occur, Venture Out Vacations will refund all monies on account.

Cancellations 90 or More Days Before The Date of Arrival:
The deposit will be refunded minus a $100.00 cancellation fee if you cancel at least ninety (90) days prior to your arrival.

Cancellations Fewer Than 90 Days Before The Date of Arrival:
If you cancel less than 90 days prior to your scheduled arrival there will be NO REFUND of any monies.

Substitutions:
If the property you have booked is removed from the rental program or if extraordinary circumstances render the property uninhabitable, Venture Out Vacations reserves the right to substitute a comparable property. If
comparable accommodations are not available, then Guests may choose from available properties at the published rates or request a refund.

Venture Out Resort Rules

Click here for a complete list of the Resort Rules.

All cancellations must be made via eMail or in writing.

Waiver

Property owners, operation managers, and Venture Out Vacations, will not be held responsible for acts of theft, vandalism, or other damages to guests’ personal property or items left at the vacation property. If an item has been accidentally left at the property, please contact Venture Out Vacations. We will be happy to mail it to your home. Shipping cost will be billed to credit cards on file. Guests acknowledge that Venture Out Vacations serves as the agent of the property owner.

Furthermore, Renter agrees to indemnify and hold harmless Owner of and from any and all claims, demands, losses, causes of action, damage, lawsuits, judgments, including attorneys’ fees and costs, arising out of or relating to use of the property and/or golf cart by the Renter.

Venture Out Vacations rates are subject to change without notice.

Questions?

Click here to get in touch, or call us at: 850-230-0676

Venture Out Vacations in Panama City Beach, Florida.